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• Main Page
  • Frequently Asked Questions
  • Starting Info
  • Business
  • Ownership
  • Corporations
  • Sole Proprietorships
  • Reason For Request
  • Authorization
  • Reason For Request Continued
  • Information
  • Comments
  • Sign and Submit
• Thank You
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Request for Tax Clearance

• Frequently Asked Questions
• Starting Info
• Business
• Ownership
• Corporations
• Sole Proprietorships
• Reason For Request
• Authorization
• Reason For Request Continued
• Information
• Comments
• Sign and Submit

1. What if I don’t know my Missouri tax identification number?
   
   The Missouri tax identification number is assigned by the Missouri Department of Revenue at the time you register for the reporting of sales, use, withholding, corporation income, or corporation franchise tax. If you have not registered your business or need to check on the status of a registration, please contact Business Tax Registration at (573) 751-5860. If you do not have a Missouri Tax Idenification number leave blank.
   
   
2. What is my federal employer identification number?
   
   The Internal Revenue Service issues your federal employer identification number when you register to file federal taxes. If you do not have this number, we will review the account based on the information provided.
   
   
3. What is my corporation charter number or certificate of authority number?
   
   Your corporate charter number is issued to a Missouri corporation, limited liability company or limited partnership, by the Missouri Secretary of State’s Office, authorizing your company to transact business in the State of Missouri. The certificate of authority number is issued by the Missouri Secretary of State’s Office to foreign entities. Questions concerning these numbers should be directed to the Missouri Secretary of State’s Office at (573) 751-4153.
   
   
4. I am a foreign corporation. Am I required to register with the Missouri Secretary of State’s Office?
   
   If you are a corporation, you must be authorized to transact business in the State of Missouri with the Missouri Secretary of State’s Office. Some foreign corporations may not be required to obtain a certificate of authority number in Missouri. If your corporation is not required, indicate so and the reason why. You may review Section 351.572.2, RSMo, for possible reasons a corporation may not be required to register.
   
   
5. What are the reasons a corporation is dissolved?
   
   A corporation can be dissolved for failure to file the Annual Report, failure to file and or pay required taxes, failure to maintain a registered agent, and practicing fraud against the state.
   
   
6. What are the consequences of being administratively dissolved versus voluntarily dissolved?
   
   If the corporation voluntarily dissolves, it indicates the corporation requested the dissolution. If it is administratively dissolved, the Secretary of State’s Office has dissolved the corporation. If the corporation is administratively dissolved, it could have difficulty when bidding a job in the state, trying to obtain a loan, or when completing a financial closing through a bank. The Secretary of State’s website is: www.sos.mo.gov, and may be viewed for additional information, forms, and the current status of the corporation.
   
   
7. Does this request have to be signed by the owner or corporate officer?
   
   Yes, an officer or the owner must sign the request.
   
   
8. Is there a fee to request a tax clearance?
   
   No. There is no fee to submit a Request for Tax Clearance.
   
   
9. Can I send my Secretary of State application with my tax clearance request form?
   
   No, once you receive the clearance letter it is sent with all required information to the Secretary of State’s Office.
   
   
10. Will the Secretary of State’s Office accept a faxed copy of the tax clearance?
    
    Yes, as long as it is within the allotted 60 day timeframe indicated on the clearance letter. Because the letter is only valid for 60 days, you may need to take this into consideration when completing the request for tax clearance and not request it too soon.

Missouri Tax ID Number

Federal Employer Identification Number (FEIN)

Charter Number

Does this business have Missouri employees for which they are required to withhold Missouri Taxes?

Yes

No

Do you pay contributions to the Division of Employment Security?

Yes

No

If yes, list account number

Business Name

Doing Business As Name (DBA)

Is this address outside the United States?

Yes

No

Mailing Address

City

State

Zip Code

Out of Country State, Province, or Territory.

Zip Code

Are you a Limited Liability Company?

Yes

No

Select Ownership Type

Corporation

Partnership

Sole Proprietorship

Non-Profit

Limited Liability Company that is taxed as

Corporation

Partnership

Sole Owner

Has there been a name change for this corporation?

Yes

No

Please provide prior name:

Does this corporation file consolidated corporation income tax returns in Missouri?

Yes

No

Parent Missouri Tax Identification Number

Parent Federal Employer Identification Number (FEIN)

If individual income tax returns have been previously filed in another state, please
provide a list of the states and years filed. 
Attach additional page(s) to this form if needed.

Your Social Security Number

Do you have a spouse?

Yes

No

Spouse's Social Security Number

Please attach your list of previous filings in other states:

Attach

Select Reason for Request: Choose One

1. I am completing the following transaction with the Missouri Secretary of State's Office.

Reinstatement

Withdrawal or Termination

Merger

None/Clear Selection

Date of merger

---

2. I am completing the following transaction.

Selling Business Assets or Financial Closing

Dept. of Economic Development

Office of Administration Contract Bid greater than $1,000,000

Linked Deposit

Other

None/Clear Selection

Other Please Specify:

Selling Business

Item 1

Dept Economic Development

Item 1

OA Contract Bid Greater

Item 1

Linked Deposit

Item 1

Other

Item 1

---

3. All tax types and the account with the Division of Employment Security will be reviewed and must be filed and paid in full.

I require a Vendor No Tax Due to obtain or renew a contract with the state of Missouri.

Name of Person Authorized to Receive This Information

Title

Phone Number

Address

City

State

Zip Code

E-mail Address of Authorized Person

Complete this section only if Reason for Request in earlier section was for a Vendor No Tax Due or Office Administration contract or bid greater than $1,000,000.  All applicable identification numbers must be completed in the previous sections, in order to process your request.

I am requesting a Vendor No Tax Due for a

Bid

Contract

Is the bid or contract for a

Individual

Business

Complete this section only if Reason for Request in earlier section was for a Vendor No Tax Due or Office Administration contract or bid greater than $1,000,000.  All applicable identification numbers must be completed in the previous sections, in order to process your request.

Name of state agency or university that the bid or contract is with

What service(s) or item(s) will be supplied in the bid or contract?

Does the business or individual make taxable sales to Missouri Customers

Yes

No

Does the business or individual have any affiliates (any person or entity that is controlled or under common control with the vendor) in the state of Missouri?

Yes

No

If yes, please list the FEIN(s) and Missouri Tax Identification Number(s).

Do any of the affiliates make taxable sales?

Yes

No

N/A

Comments

Signature of Owner or Officer

Title

Printed Name of Owner or Officer

Phone Number

Please email results to:

Please attach supporting documents.

Attach

Mail to:    Taxation Division

                 P.O. Box 3666

                 Jefferson City, MO 65105-3666

 

Phone:    (573) 751-9268

Fax:         (573) 522-1265

E-mail:      taxclearance@dor.mo.gov

Ever served on active duty in the United States Armed Forces?

If yes, visit Military Information to see the services and benefits we offer to all eligible military individuals. Vist the Veterans and Military benefits page for a list of all state agency resources and benefits.     

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